Executive Assistant to the Chief Medical Officer

Position #: 9007577

Expected Start Date: October 19, 2026

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Regina

Department: Senior Leadership Team Office - Chief Medical Officer

Type: Full-time regular

FTE: 1

Shift Information: Days

Number of Hours per Rotation: 37.5hours per 1 weeks

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description:

The Executive Assistant is directly accountable to the Chief Medical Officer of the Saskatchewan Health Authority (SHA) and provides executive and project support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining the office of the Chief Medical Officer.  The Executive Assistant also serves as a liaison to the portfolio, Executive Leadership Team and the office of the Chief Executive Office team.  This position ensures that processes are in place to support the efficient and effective operation of the Chief Medical Officer, through accurate, timely and efficient execution of executive administrative support functions.  The incumbent works closely, in a collaborative and co-operative manner, with members of executive management team to assist in accomplishing the provincial health authority’s objectives.  This position will research, analyze and develop policies, briefings and proposals as required.  Collaboration, coordination, project management/organizational and communication is key to this role.    

The incumbent co-ordinates workflow with other administration support staff in the Executive Office and, in their absence, may provide support services the CEO, COO and other members of the Executive Leadership Team. 

Human Resources Exemption: No

Experience 

• Minimum three years of experience working in a research/policy analyst or senior administrative assistant role.  
• Supervisory and/or management experience  
   

Education 

• Undergraduate degree in administration, commerce or business.  
• Additional training in the use of spreadsheets, databases and word processing software. 
   

Knowledge and Abilities 

• Exceptional planning, organizational and interpersonal skills.  
• Expert written and verbal communication skills including excellent proficiency in editing material for clarity, accuracy and conciseness.  
• Demonstrated proactive approaches to problem-solving with strong decision-making capability  
• Knowledge and experience in minute taking and synthesizing information.  
• Excellent computer skills, with a good working knowledge of various programs, including but not limited to the Microsoft applications such as Word, Excel, PowerPoint, Outlook, Teams, OneDrive and SharePoint, and the capability to learn new programs as required.  
• Ability to adapt to frequent change and work under pressure.   
• Ability to work collegially, collaboratively and build positive relationships through respectful and influential interactions.  
• Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships.  
• Be self directed, and confident in applying independent judgment.  
• Possess a high degree of initiative, ingenuity, including the ability to work with little, and/or no, supervision.  
• Proven ability to maintain confidentiality including handling confidential information with discretion. 
   

Other information:

• Travel within the province of Saskatchewan is required  
• Valid class 5 driver’s license